PMS Manager ForYour Hotel: Things To Consider When Selecting One

PMS Manager ForYour Hotel: Things To Consider When Selecting One


Being a hotel owner or manager, selecting the right and effective Property Management System (PMS) and channel manager can make all the difference in your overall day-to-day operations and, eventually, your bottom line. A good PMS channel manager streamlines your hotel’s administrative tasks, enhance room allocation and pricing, and boosts bookings through online channels.

But if you don’t have the right type of PMS manager, things can go topsy-turvy for your business. so, here are some of the tips to ensure that you choose only the best property management system channel for your hotel business:

Check Scalability

Since your hotel grows, your PMS should be able to scale up to fulfil all your needs. Ensure the PMS you choose can add new properties or room types and include more users. Of course, you would want that the property management system you have for your hotel is scalable to ensure if your business scales, it stays effective even then. This way, you don’t have to switch the system or software with the scaling of your hotel business.

Compatibility Check 

The PMS you choose should be compatible with your current software and hardware systems. It should integrate seamlessly with other tools you use, such as your site, booking engines, and accounting software. What is the point if you pick a powerful PMS for your hotel but it is not at all compatible? So, be mindful of the compatibility thing.

User-friendliness matters 

Your hotel staff is going to be using the PMS regularly, so choose a system that is relatively easy to use and understand. A PMS having a clean and intuitive interface, negligeable clicks, and clearly labeled options can aid your staff in working more efficiently. After all, user-friendliness is one thing that comes first in any type of system or software you use. If your team is uncomfortable using it or experiencing challenges with the same, they may not be able to make the most of it.

Effective Reporting

Your PMS must have robust reporting capabilities that enable you to analyse your hotel’s performance through various metrics, including occupancy rates, revenue, and even average daily rate. Such information can help you make data-driven decisions to optimize your overall operations and boost profits. After all, timely reporting can make all the difference.

Check the Support

Choose a PMS that offers you reliable and effective customer support. Your hotel operates 24/7, so the support should even be available around the clock. Ensure that the support team is receptive, knowledgeable, and able to help you troubleshoot any sort of issue. What is the point if you have a good PMS system, but there is no support available for you? Such a thing would only lead to disappointments and hiccups in your day today working when you need assistance. So, don’t compromise with the support factor.

Automated tasks

A good PMS should be able to automate the tasks such as inventory management, rate and yield management, guest communications, and even overall billing. This can save the time of your staff and reduce errors. Of course, when there is automation, there is better efficiency and fewer instances of errors.

Smooth Integration with online channels

Your PMS should integrate with online channels like online travel agencies (OTAs), Global Distribution Systems (GDS), and even metasearch engines. This will enable your hotel to reach a wider audience and boost bookings. On the other hand, if a software you choose cannot integrate with the online platforms, it could be a disadvantage for you as a hotel business. So, since the world is making bookings online, you have to be sure smooth integration of software with the online platforms.

Channel management

A channel manager is an important and effective part of a PMS that permits you to manage your inventory and rates throughout multiple channels in real-time. Your PMS must definitely have a robust channel management system that permits you to easily manage your room inventory and even overall rates throughout various channels. What is the point if you pick a PMS system that doesn’t help you manage your channels well and timely?

Payment processing is crucial 

The PMS you pick should have a secure payment processing system that can accept numerous payment methods such as credit cards, debit cards, and even e-wallets. This can just streamline the payment process for your guests and drop the overall fraud risk for your hotel. If the payment processing is not effective in your hotel business, it can emerge as an issue for you soon.

Mobile compatibility is a must 

A PMS that’s easily accessible from mobile devices can be quite helpful for your staff. They can even use it to manage reservations, check guests in and out, and even access guest data from anywhere on the property. After all, mobile compatibility can make all the difference for your hotel business.

Customization is significant 

Your PMS should be in a position to get customizable to meet the specific needs of your hotel. This can encompass features such as room type configurations, rate plans, and even guest preferences. If you do not get the customisation with the software or system you pick, it can turn out to be a bad investment for your hotel business. So, always ensure customisation to promise best outcomes for your hotel.

Check the Cost

The cost of a PMS can differ widely, depending on the features and functionalities it gets you. Determine your budget and pick a PMS that fits within it. Remember to take into your consideration the return on investment (ROI) you are going to get from the PMS in terms of increased bookings and even streamlined tasks and operations.


To sum up, you can check out a good channel manager system for your hotel and make the most of it. picking the right PMS manager for your hotel can have a massive impact on your business’s success. By keeping in mind the above factors, you can definitely ensure that you select a PMS that is pretty compatible, user-friendly, scalable, has reporting capabilities, automated tasks, reliable support, integration with diverse online channels, robust channel management, secure payment processing, offers customization, gets you mobile compatibility, and is as per your budget bracket.